Wait Chapel in the spring

A word about dates.

We want your student’s transition to Wake Forest to be as smooth as possible. While most of the action items are for your student to do, there are some important action items for families. Please consult this page regularly from May until Move-In and take care of all tasks by their deadlines.


Mark your calendar.

Pay close attention to the dates below. A link for more information is provided in each row where an action is suggested or required on your part.

ActionDateDescription

May

FYIMay 1New Student website goes live. Visit often throughout the summer, as new information is continually added. Pay special attention to the Parents & Families section.
TO-DOBy May 15Schedule any needed vaccines for your student. Students will need their immunization records, including names of vaccines, dates given, healthcare provider signature, clinic’s address, phone number, and facility stamp (or official government stamp) in order to complete required forms in the Student Health Portal. Allow time for their doctor’s office to provide the needed paperwork.
FYIBy May 15Consider making lodging reservations for Family Weekend (September 22-24, 2023).

There are many hotels in Winston-Salem, Greensboro, and High Point, many families also consider Airbnb, VRBO, etc.

June

FYIIn JuneConsider making flexible hotel reservations for Move-In. Please be aware of the following dates:

  • August 18 or 19: Move-in for students enrolled in optional Pre-Orientation programs (Your student’s approved arrival date will be communicated directly to them by the Office of Residence Life and Housing).
  • August 23: New Student Move-in Day (For those students who are not attending Pre-Orientation)
Note: If you make hotel or airline reservations now, be aware that you may need to adjust them once your student finds out if they have been accepted to a Pre-Orientation program. Students will be notified in batches between June 5 and July 7. You may want to delay making arrangements (or make easily changeable plans) until your student’s move-in day is confirmed.
FYIIn JuneSign up to attend a virtual New Student Reception on June 27 or July 17, and sign up for in-person New Student Receptions if one is offered in your area.
FYIIn JuneFootball tickets for Family Weekend went on sale May 16. If you haven’t yet purchased, consider doing so.
FYIJune 1Ensure your student has a plan to have a laptop, as they are required. Starting June 1, new academic year WakeWare laptops will be available for purchase online (or in the Bookstore).

If your student plans to bring their own laptop, be sure to check to see what the
BYOD (Bring Your Own Device) requirements are.
DUEJune 1Verify your family record in Wake Network. Please review your family record as soon as possible, and no later than June 1.

Note: You can adjust the settings to HD and turn on captions in YouTube.
FYIJune 1Talk to your student about having them authorize you as a third-party payer on DEAC (Deacon Electronic Account Center). This allows you to receive notifications of tuition bills and other payments due (strongly recommended that all students authorize a third-party payer).
TO-DOJune 19Put a reminder in your calendar for Family Weekend registration, which will open July 11 (Family Weekend is scheduled for September 22-24, 2023).

July

FYIJuly 1Fall tuition notification is issued the first week of July; Tuition must be paid by August 1
DUEJuly 1Students must have completed the health information and immunization forms available in their Student Health Portal. All new undergraduate and graduate students are required to be up to date with vaccines required by the University and the State of North Carolina to be able to attend fall classes.
TO-DOJuly 10Have a conversation with your student about consent
TO-DOJuly 11Register for Family Weekend
TO-DOJuly 15Enrollment period for Submit the Health Insurance Enrollment/Waiver Form begins July 15. You must enroll or waive coverage or you will be charged for WFU student insurance.
TO-DOJuly 31Determine if your student will register for the Zipcar program
TO-DOJuly 31Talk to your student about them granting you FERPA proxy access. This allows administrators to share information about grades or other aspects of your student’s experience.

August

DUEAugust 1Disabilities documentation (if applicable). Please be sure to allow sufficient time to get disability documentation from a qualified professional, and that your documentation is recent enough per the guidelines.
DUEAugust 1Tuition is due. Authorized payers can log into (DEAC) to view their statement.

View payment options
DUEAugust 1Submit the Health Insurance Enrollment/Waiver Form. You must enroll or waive coverage or you will be charged for WFU student insurance.

Note: Enrollment period begins July 15.
TO-DOAugust 2Determine if you will ship items to campus. While this is not a formal deadline, you will want to allow enough time for any packages to be sent to campus in time for move-in.
TO-DOAugust 12Ensure your student has checked their account for financial holds and arrange payment if needed.
FYIAugust 18 & 19Move-in dates for students enrolled in a Pre-Orientation Program (optional). Approved arrival date is dependent on the program and will be communicated directly to the student by the Office of Residence Life and Housing.
FYIAugust 23New Student Move-in Day (for those not attending Pre-Orientation session).
FYIAugust 23-24New Deac Week Parents & Families Orientation Sessions (strongly encouraged). For travel planning purposes, family orientation activities begin on August 23 and will conclude by 7:30 p.m. on August 24.

DOWNLOAD THE APP: Go to your APP or Google Play store and search “WFU Orientation Programs” to access the New Deac Welcome Week 2023 guide or simply scan this QR code.
DUEAugust 27Deadline to enroll in tuition insurance